Welwick Village Hall is committed to protecting the privacy and
personal data of all hall users, visitors, and contacts. This
policy explains how we collect, use, and protect personal data,
in accordance with the UK General Data Protection Regulation (UK GDPR).
Welwick Village Hall is a community facility managed by trustees.
For the purposes of data protection law, we act as the "data
controller" for personal data we process.
We may collect and process the following information:
Names and contact details (email addresses, telephone numbers).
Booking and enquiry details.
Mailing list subscription information.
We use personal data to:
Respond to enquiries and manage hall bookings.
Communicate with hall users and contacts.
Send newsletters and updates (only where consent has been given).
We process personal data under the following lawful bases:
Consent for newsletters and mailing lists.
Legitimate interests for managing hall use and security.
Legal obligation where required by law.
We will only send newsletters or updates where you have actively opted in.
You can unsubscribe at any time using the link provided or by contacting us directly.
We take appropriate steps to protect personal data from loss, misuse, or unauthorised access. Access is limited to trustees and authorised volunteers where necessary.
We retain personal data only as long as necessary:
Enquiries for up to 12 months.
Booking records for up to 2 years.
Mailing list until you unsubscribe.
Under UK GDPR, you have the right to:
Access your personal data.
Request correction or deletion.
Withdraw consent at any time.
Object to processing where applicable.
Lodge a complaint with the Information Commissioner's Office (ICO).
We do not share personal data with third parties except where required by law or with law enforcement where appropriate. We do not sell or share personal data with third parties for marketing purposes.
If you have any questions or wish to exercise your rights, please contact us.